Expert tips for smarter business travel

September 4, 2014 |

Business travel doesn't have to be stressful. Regardless of where employees are going or for what reason, they can still ensure that it's an enjoyable experience.

Tips for smarter business travel

Professionals that are traveling for business may want to try some of these tips to help make the trip a better one:

Download an accounting app: It's key for business travelers to keep track of their expenses. Rather than saving receipts for when they get home, there are apps such as Expensify that make this process much easier. This app allows users to take a picture of a receipt and does the exchange rates itself, taking the work off the traveler. Many of the leading expense reporting solutions also offer apps with this functionality. Check to see what your company's expense system offers to help you track expenses while on the go.

Make the most of technology: Devices like smartphones and tablets are key to staying connected while out on business travel. As a result of today's fast-paced, streamlined world, it's important to make sure that everyday work tasks can be completed on the road. Company servers, virtualized desktops and virtual private networks can provide access to the information needed while traveling.

Use loyalty wisely: Rather than choosing the options that will earn the most frequent flier miles, business travelers should choose options that fall within the confines of their company's travel program, then consider the perks and how they'll actually benefit them in the long run. While it may be enticing to feel as though they're saving money, travelers may want to sit down and consider how many points they're really racking up by going with one hotel or airline over another.

Don't forget to be a tourist: Traveling for business can send employees to some of the most exciting and beautiful places in the world. When a trip like this comes around, When itineraries and business schedules allow, it's important for travelers not to forget to make some time to see the sights. If this is the only time a traveler gets to see a certain city, they're going to want memories that include more than just meetings and the airport.

Choose the best hotel: Travelers want to stay in a hotel that can accommodate their need for Wi-Fi. Company travel policies may have policies related to Wi-Fi and and hotel amenities, so it is important to know those rules before embarking on business travel. While business travelers should always choose a hotel that is a preferred vendor of their company, a property that has helpful staff and comfortable rooms will be very welcomed. After a day of meetings, there's nothing travelers want more than to sleep in a comfortable bed.

Pack smart: In a day and age when many carriers charge travelers for extra luggage, it's a good idea to only bring along a carry-on bag. It's also important not to overpack but to stay organized. This can mean bringing along staple wardrobe pieces that can be mixed-and-matched and worn multiple times.